Role Title:
Honorary member - President of the Torrevieja U3A

Role Purpose:
To promote the Torrevieja U3A (the association).
To encourage new membership and promote the association to others.
To liaise, advise and as required offer encouragement and support to other committee members and members of the association.
To be involved in all aspects of the association when called upon.

Role Responsibilities:
To be the public face of the association and to represent it to the best of your ability.
To maintain good relations and liaise with outside organisations and other associations.
Speak favourably of the association and not to bring it into disrepute.
Sit at the head of committee meetings, control and maintain decorum.
Oversee all committee activities.
Establish any appropriate inner committee groups to work on specific tasks.
Encourage and support the committee in its workings and further development.
Use the casting vote wisely and for the benefit of the association.
Oversee the annual AGM proceedings.
Be a signatory on the association bank account along with the Treasurer and the Finance Officer.
Agree and set the monthly agenda along with the Secretary.
Collate information and compile a monthly newsletter for circulation to all paid up members of the association.

Key Requirements:
Be honest and trustworthy.
To hold Spanish residency and have been a Torrevieja U3A member for at least 12 months.

Organisational and communication skills.

………

Role Title:
Vice President of the Torrevieja U3A

Role Purpose:
This role (Vice President) should in this instance be read as in the role of the President with the same purpose, responsibilities and requirements in the event that the Vice will step into the role of acting President in an interim period.
To promote Torrevieja U3A (the association). To encourage new membership and promote the association to others. To liaise, advise and as required offer encouragement and support to other committee members and members of the association.
To be involved in all aspects of the association when called upon.

Role Responsibilities:
To be the public face of the association and to represent it to the best of your ability.
To maintain good relations and liaise with outside organisations and other associations.
Speak favourably of the association and not to bring it into disrepute.
Sit at the head of committee meetings, control and maintain decorum.
Oversee all committee activities.
Establish any appropriate inner committee groups to work on specific tasks.
Encourage and support the committee in its workings and further development.
Use the casting vote wisely and for the benefit of the association.
Oversee the annual AGM proceedings.
Agree and set the monthly agenda along with the Secretary.
Collate information and compile a monthly newsletter for circulation to all paid up members of the association.

Key Requirements:
Be honest and trustworthy.
Organisational and communication skills.

………..

Role Title:
Honorary member - Treasurer of the Torrevieja U3A

Role Purpose:
To watch over all aspects of financial management.
To safeguard the association finances.

Role Responsibilities:
To take care of and watch over the finances of the association.
To be involved in fundraising, decision making and planning of finances.
Budgetary maintenance.
Present financial and budget reports to the committee.
Banking, book keeping and record safe keeping.
Be a signatory on the association bank account along with the President and the Finance Officer.
Control fixed assets.
Ensure that everyone handling money keeps proper records, receipts and handover.
Do not delegate financial responsibility without prior discussion and committee agreement.
Act as a point of information to the President and the rest of the committee.
Stay in touch with the necessary authorities and ensure compliance with the required legislation.
Prepare and present financial reports at the AGM.

Key Requirements:
Be honest and trustworthy.
To hold Spanish residency and have been a member of Torrevieja U3A for at least 12 months.
Organisational and communication skills.

………..

Role Title:
Finance Officer of the Torrevieja U3A

Role Purpose:
To act as deputy treasurer.
Act as front-end administrator of the card payment system.
To organise and promote the lunches following the CMO monthly meetings.

Role Responsibilities:   

Be a signatory on the association bank account along with the President and the Treasurer.
To ensure the U3A account information with SumUp is kept up to date.
To liaise with the catering manager at the CMO: agree menus, confirm attendees, collect payments and sort out any problems arising on the day.
To provide monthly menu to the Social Media Administrator for distribution to all members.

Key Requirements:
Be honest and trustworthy.
Organisational and communication skills (some ability to speak/write Spanish an advantage).
Able to use Excel spreadsheets.
Experience of bookkeeping, accountancy or budgetary control.

………

Role Title:
Honorary member - Secretary of the Torrevieja U3A

Role Purpose:
To be guardian of the process of proceedings and meetings.
Produce the required paperwork for said meetings in a clear, precise and legible manner.
Maintain effective records and day to day administration.
Uphold the legal requirements of the association and its status within Torrevieja.
Produce documentation for the monthly committee meetings, the annual general meeting (AGM) and any extraordinary general meetings (EGM).
Refer to and retrieve past documentation and advise accordingly when necessary.

Key Responsibilities:
Liaise with the President to plan meetings.
Receive agenda items from committee members.
Circulate agendas and reports.
Take minutes.
Circulate the minutes.

Key Requirements:
Be honest and trustworthy.
To hold Spanish residency and have been a Torrevieja U3A member for at least 12 months.
Organisational and communication skills.

……….

Role Title:
Membership Secretary of the Torrevieja U3A

Role Purpose:
To compile, record and maintain a list of association members.

Role Responsibilities:
Be available at meetings to enrol new members and to renew existing members.
Be able to respond to all enquiries from members regarding membership or know the appropriate help person.
To maintain an up to date membership list database.
To produce a membership list for circulation.
All the above as and when required to deputise, help and assist.

Key Requirements:
Be honest and trustworthy.
The ability and willingness to help.
Organisational and communication skills.
Computer understanding, skills and capability (IT skills).

………

Role Title:
Assistant Membership Secretary of the Torrevieja U3A

Role Purpose:
To help and assist as required to aid the membership secretary to compile and maintain a list of association members.

Role Responsibilities:
Be available at meetings to enrol new members and to renew existing members.
Be able to respond to all enquiries from members regarding membership or know the appropriate help person.
To help maintain an up to date membership list database.
To help produce a membership list for circulation.
All the above as and when required to deputise, help and assist.

Key Requirements:
Be honest and trustworthy.
The ability and willingness to help.
Organisational and communication skills.
Computer understanding, skills and capability (IT skills).

……..

Role Title:                                                                                                                                     

CMO Speaker Coordinator of the Torrevieja U3A

Role Purpose:
To look for and arrange guest speakers and entertainment for the monthly meetings.

Role Responsibilities:
Propose to the committee, liaise with and arrange the guest speaker and entertainment for the CMO meetings.
Meet prior to and ensure that they are fully aware of our requirements.
Establish a line of communication prior to the engagement.
Ensure that you are present on the day to meet and greet.
Arrange any personal requirements such as sound system, projector, screen, etc.
Ensure that the seating arrangements are adequate.
Ensure that the fee is handed over and a receipt obtained.

Key Requirements:
Be honest and trustworthy.
Present in Spain for the majority of the year.
Organisational and communication skills.
Pleasant and personable manner.

………..

Role Title:
Social Media Administrator of the Torrevieja U3A

Role Purpose:
To promote the association responsibly through social media sources.

Role Responsibilities:
Represent the association through social media advertisement.
Source and place advertisement media on the association media sites.
Be available to continually appraise social media sites.
Work together with the committee and members to promote the association activities.
Ensure members are updated with the association newsletter.

Key Requirements:
Be honest and trustworthy.
The ability to see fresh ideas and social media benefits.
The ability and willingness to help.
Organisational and communication skills.
Computer understanding, skills and capability (IT skills).

………

Role Title:                                                                                                                                                 

Groups Liaison Officer of the Torrevieja U3A 

Role Purpose:
Liaise with Group Leaders to maintain existing groups activities and help develop new ones.

Role Responsibilities:
To ensure that all groups are run in accordance with the Torrevieja U3A guidelines.
To liaise with Group Leaders and provide assistance as and when required.
To research suitable new groups for the benefit of the members.
To liaise with the Social Media Officer and the Press Officer to effectively promote existing and new groups.

Key Requirements:
Be honest and trustworthy.
Have the ability and willingness to help.
Be able to liaise with Group Leaders.
Organizational and communication skills.

..........

Role Title:

Events Organiser of the Torrevieja u3a 

Role Purpose:
Liaise with those arranging social events and outings to ensure the correct procedures are followed.

Role Responsibilities:
To ensure that all events and outings are run in accordance with the Torrevieja u3a guidelines.
To liaise with the organiser and provide assistance as and when required.
To research and arrange suitable new events and outings for the benefit of the members.
To liaise with the Social Media Administrator and the Press Officer to effectively promote the events and outings.

Key Requirements:
Be honest and trustworthy.
Have the ability and willingness to help.
Be able to liaise with others.
Organisational and communication skills.

 

March 2024